Conference/Event Producer (Agency).

🎤 Conference / Event Producer (Agency)
📍 Wimbledon, London (Hybrid - 4 days in office / 1 day work from home)
💰 £45,000 - £50,000
🗂 Ref: PR/087124
🕒 Full-time | Event Operations

Love the buzz of a live conference?
Enjoy bringing structure to creative ideas and seeing them come to life on site? ✨

If you have events experience (agency experience desired but not essential) and at least two years in a Project Manager or Producer role (with additional events experience beyond that), and know how to deliver complex corporate conferences and exhibitions, this could be your next move.

🚨 Before You Apply - Essential Questions
You must be able to say YES to all four:

1️⃣ Do you have events experience? (Agency experience desired but not essential)
2️⃣ Have you held a Project Manager or Producer role for a minimum of two years, with additional events experience?
3️⃣ Have you managed budgets of £250K+?
4️⃣ Can you provide examples of paid corporate events you've delivered (conferences, exhibitions, or similar)?

🎬 The Role
We're looking for an experienced Conference/Event Producer to manage high-quality, paid corporate events from initial brief through to onsite delivery.

You'll work closely with creative, technical, and operational colleagues to turn client briefs into clear, practical delivery plans-ensuring projects are completed on time and within budget.

This is a hands-on role suited to someone who enjoys responsibility, clear communication, and bringing people together to achieve shared goals. 🎧

🛠 What You'll Be Doing

🎯 Project Management

• Plan, coordinate, and deliver paid corporate events from concept to completion
• Manage full projects or specific areas of larger-scale productions
• Scope and resource projects with internal teams
• Run project meetings and maintain consistent communication with stakeholders
• Develop production briefs and translate creative ideas into practical plans
• Source and negotiate venues and suppliers, managing contracts carefully
• Coordinate site visits and maintain accurate documentation
• Support onsite delivery, overseeing logistics and resolving issues calmly
• Ensure compliance with brand guidelines, legal requirements, and operational standards
• Gather post-event feedback and apply lessons to future projects

💷 Budget & Commercial Oversight

• Manage multi-currency budgets across several projects
• Monitor costs and maintain profitability
• Manage scope changes clearly and fairly
• Oversee billing, invoicing, and resource tracking

🤝 Client Partnership

• Build strong working relationships with clients at all levels
• Manage client interactions including briefings, proposals, calls, and onsite coordination
• Contribute to RFP responses and supplier communications when required

🎓 What You'll Bring

• Events experience managing projects and client relationships (agency experience desired but not essential)
• Minimum two years in a Project Manager or Producer role, with additional events experience
• Experience managing budgets of £250K+
• Delivery of paid corporate conferences, exhibitions, or similar events
• Strong project management and sound decision-making skills
• Excellent written and verbal communication
• Highly organised with the ability to prioritise effectively
• Commercial awareness and financial accuracy
• A creative eye and interest in design
• Willingness to travel for site visits and event delivery
• Familiarity with tools such as PROCIM and Google Docs (desirable)

🌟 You'll Thrive If You Are…

• Proactive and reliable
• Calm under pressure
• Detail-focused while keeping overall objectives in mind
• A relationship builder who enjoys working with a range of personalities
• Open to feedback and continuous improvement
• Interested in culture, design, and current event trends

🎁 Benefits

• 27 days holiday plus UK bank holidays
• Additional leave per year of service (up to 3 extra days)
• 🎂 Weekday birthday off
• ⏰ Early finish at 3pm on the last Friday of each month
• Pension scheme
• Fitness membership
• Company discounts and perks
• Regular social events and annual offsite
• Private healthcare after 1 year
• ✈️ Overseas familiarisation trips in luxury accommodation

We Are Aspire Ltd are a Disability Confident Committed employer