Senior Executive Assistant.

Job Title: Senior Executive Assistant
Location: US (Remote - Must be EST-based and willing to travel to NYC as needed)
Compensation: $100k Base Salary

Role Overview:

Our client is a leading global conference organizer, offering unparalleled insights and networking opportunities to shape the future of financial technology.

Do you thrive in high-energy environments? Are you an expert at managing executive schedules, solving problems, and staying organized under pressure? In this role, you'll support two key executives, taking ownership of everything from complex calendar management to high-level event coordination, global travel arrangements, and confidential projects.

This role is perfect for someone who thrives under pressure, loves organization, and can pivot effortlessly between day-to-day admin tasks and high-stakes projects.

Key Responsibilities:

• Proactively address challenges before they arise.
• Communicate effectively with stakeholders, customers, and team members at all levels.
• Manage logistics for events, ensuring executive schedules run smoothly.
• Oversee complex scheduling across multiple time zones.
• Handle sensitive information with discretion and integrity.
• Prioritize and streamline executive inboxes for maximum efficiency.
• Prepare impactful presentations and materials for key meetings.
• Take detailed minutes, set agendas, and follow up on actions.
• Plan and execute internal events in collaboration with the operations team.
• Arrange international travel with precision and ease.
• Handle day-to-day admin tasks and ad-hoc projects as they arise.
• Ensure timely and accurate expense management.

Skills, Experience & Qualifications Required:

• Proven experience supporting senior executives.
• Outstanding organizational and communication skills, with proficiency in Google Suite, MS Office, and ERP systems.
• A professional, self-motivated, and adaptable individual who thrives under pressure and can manage multiple priorities effectively.

We are an equal-opportunity employer and value diversity in our workplace.

We Are Aspire is acting as an Employment Agency in relation to this vacancy.