Event Operations Director.

Event Operations Director

Tradeshow Organizer

$95,000-$110,000 Base Salary + Bonus

New York, NY (Hybrid - 3 days per week in-office)

This is an opportunity to join the operations team for an established and award-winning conference and tradeshow organizer. An amazing opportunity for someone who is looking to further their career in event operations. Our client has seen rapid growth over the last few years, eclipsing their rivals and achieving many accolades in doing so. The focus now is on growing the US business with impressive growth plans so they are looking for the best talent to ensure they achieve these.

*MUST HAVE TRADESHOW OPERATIONS EXPERIENCE*

Key Responsibilities:

• Event Planning:
  • Negotiating contracts with venues, F&B, A/V, and general service contractors
  • Design and create expo floorplans and conference room layouts with staging and A/V
  • Securing and ensuring accurate BEOs, selecting food and beverage and other on-site experiential components
• Internal project management:
  • Manage the experience and operations team
  • Working with the sales, production, and marketing teams to ensure all on-site deliverables are executed
• Relationship building:
  • Suppliers and venues: work with numerous partners such as hotel venues, general service contractors, and audio-visual teams to ensure a high-quality event
  • Ensure your team is successfully communicating all logistical information to our speakers, sponsors, and exhibitors
• Cost and budget management:
  • Ensure costs are maintained, accurately forecasted, recorded, and managed
  • Keep accurate records of payments and costs
  • Budgeting for all operational-related expenditures
• Manage the on-site and registration team:
  • Create the onsite time plan for the entire team, oversee set-up, event execution, and breakdown
• Networking App:
  • Building the digital event experience and ensuring success for our attendees via our networking app while working closely with the networking manager to deliver this experience
• Creativity & New Ideas:
  • Offer new innovative ideas on how to improve the customer experience through on-site logistics and pre-event planning

Ideal Candidate:

• Minimum of 5+ years of experience in the conference/expo industry planning and negotiating venues, F&B, and general service contractors
• Highly organized: good at prioritizing tasks, excellent time management skills, and ability to handle multiple projects at once
• Customer service focused, problem solver, cost-conscious and pays attention to detail
• Experience using Salesforce, Swapcard, Microsoft Suite, or similar tech systems is a plus

If this sounds like you, please click apply!

We Are Aspire is acting as an Employment Agency in relation to this vacancy.